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Norwalk Public Library System
- These policies cover meeting rooms and all
other meeting space at the Main Library, 1 Belden Ave., and the South Norwalk
Branch Library, 10 Washington St.
The Library Board of Directors subscribes to
Article IV of the Library Bill Of Rights, which states that facilities should
be made available to the public served by the given library on an equitable
basis, regardless of beliefs or affiliations of individuals or groups
requesting their use.
Use of Library meeting rooms does not in any
way constitute endorsement of the group’s policies or beliefs by the Library
or the City of Norwalk.
- All room reservations are on a first-come,
first served basis. However, Library and Library-sponsored events, and
requests from City of Norwalk officials, have priority in case of conflict.
Reservations for private parties, such as birthday parties, anniversary
parties, bar/bat mitzvahs etc. are not accepted. Religious activities,
ceremonies and classes are not permitted.
All requests are subject to
review by designated library staff, the director, and the Library Board of
Directors. These parties have the right to refuse use of library facilities.
The Library reserves the right to seek references of any group or individual
applying for use of meeting rooms. The Library Board of Directors will review
upcoming scheduled room uses via a listing of dates, events and organizations
provided by library staff for each meeting of the Board. Room use may be
denied at any time
to organizations or individuals with a prior
history of canceling, damage, not cleaning up, or other reasons at the
discretion of the library staff, the Director, or the Library Board of
Directors. Scheduled programs may be canceled at any time for any reason at
the discretion of the library staff, the Director, or the Library Board of
Directors.
Fees: Library,
Library-sponsored, and City uses of meeting rooms are not subject to fees. The
Library may choose to sponsor events it did not plan, organize or solicit.
Fees for use may be charged in the
following instances, but are not limited to the following:
- events charging admission, whether by
non-profit or for- profit groups
- sales events, or events intended
to solicit future customers, whether by non-profit or for- profit groups
Fees are as follows, per
single use: (revised prices effective 10-2006)
Main Library:
$350 - full Auditorium with stage (capacity 175)
$300 - full Auditorium
without stage (capacity 175)
$250 - ¾ Auditorium (capacity about 100-130)
$150 - Chess Room (¼ Auditorium capacity about 40
max.)
$150 - Conference Room (capacity 12-20 max.)
$150 - Children’s Activity Room (children’s programs only
$150 - Teen Room - Lower Level (capacity 30 max,)
South Norwalk Branch Library:
$250 - Community Room (capacity 120 max.)
Payment in full
is due in advance to reserve the room
for fee-based bookings. Deposits may be required for organizations or
individuals with a prior history of canceling, damage, not cleaning up, or other
reasons at the discretion of the library staff, the director, or the Library
Board of Directors.
Local business and other for-profit groups may use meeting rooms for brief,
private staff meetings at no charge. This would not include, for example, an
all-day training session with an outside trainer, etc.
5 .Gambling
is prohibited. Smoking is prohibited anywhere in library buildings.
6. Use by clubs or other organizations that
meet regularly (first Monday night of the month, for example) is allowed, with
the understanding that flexibility is necessary and occasional change of meeting
date, time and/or room may be requested by the Library in order to accommodate
other groups or uses. For this reason, booking of regular meetings will only be
taken for a maximum of three meetings in advance.
7. The Library can provide audiovisual equipment
(VCR/TV, video projector, screens, slide projector, overhead projector) at no
additional cost.
Library Building Services staff will set up
tables, chairs and other library equipment.
8. Food and drink are allowed, by permission..
NO OPEN FLAMES. NO STERNO.
Set-up and cleanup are the responsibility of those who requested the room.
Cleanup includes bagging all garbage, cleaning off tabletops, picking up
trash from the floor and washing out coffee pots. Damage, carpet stains etc. are
the responsibility of and will be charged to the event organizer. A cash
deposit, equivalent to 50% of the room fees listed above may be required for
those organizations providing food.
Alcoholic beverages are prohibited.
9. Normal operating hours of the Main Library
are:
Monday and Thursday 9a.m. to 9 p.m.,
Tuesday, Friday and Saturday 9 a.m. to 5:30
p.m.,
Wednesday 12 noon-5:30 p.m.,
selected Sundays (usually Sept. to
May, 1 p.m. to 5 p.m.)
10. Normal operating hours of the South
Norwalk Branch Library are:
Monday, Wednesday, Thursday, and Friday, 9
a.m. to 5:30 p.m.,
Tuesday 12 p.m. to 8 p.m.
Meeting rooms are only available during
normal operating hours of the Main Library and the South Norwalk Branch
Library.
- Meetings and programs MUST CONCLUDE AT
LEAST 15 MINUTES PRIOR TO BUILDING CLOSING time so that people attending
the meeting or event have to time to exit the building by closing time.
LIBRARY BUILDINGS ARE CLOSED PROMPTLY AT 5:30 P.M., 9 P.M. OR 5 P.M. DEPENDING
ON THE DAY OF THE WEEK.
10. Room use by children and teenagers is not
allowed without supervision.
11. An event requiring police supervision, as
decided by Library representatives, must be arranged and paid for by event
organizer.
12. Events may not interfere with normal
operation of the library.
13. Publicity for an event is the
responsibility of the sponsoring organization. Publicity must clearly and
accurately state time, place, title of event and sponsoring organization. The
Library will normally post announcements in the building and can provide media
mailing labels on request for $5.
- All events not specifically
sponsored by the library must carry the following notice in type size
no smaller than 10 pt (shown):
“The Norwalk Public Library is not
responsible for the content of this program. Presentation of this program does
not constitute endorsement by the Library or the City of Norwalk.”
(Provision of meeting room space by the
Library for an outside organization does not constitute sponsorship by the
Library.)
14. Application for room use must be completed
by requesting organization event organizer together with library representative
and signed by both parties. Signature on the form constitutes agreement to these
policies.
15. The Library agrees to make bathrooms in the
immediate vicinity of the meeting room available for public use during the time
of the room use.
16. Parking: The library has a small lot
behind the building off Mott Ave. Public parking is available in the Yankee
Doodle Garage (across the street and around the corner opposite the Riverview
Mall) and behind the Globe Theater (across the street off Wall St.) Surrounding
business lots are generally available late afternoons, evenings and weekends.
17. Fire Marshall occupancy limits must be
strictly observed. They are:
Main Library Auditorium 175
¾ Auditorium
130
Chess Room (¼ Auditorium) 40
Main Library Conference Room 20
South Norwalk Branch Library Community Room 120
- Adopted by Norwalk Public Library Board of
Directors, June 11, 2004. ( MW, Meeting Room Policies.)
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